Policy 1: Staff Safety
It is the policy of the Center for MR Research to provide guidelines for staff and faculty safety.
Staff should notify their supervisor of any changes in their medical history that could contraindicate working in an MR environment (e.g. heart condition, pregnancy, surgical implants, etc.).
All MR staff will be required to complete and sign the attached form “Screening Precautions” upon hire.
3. All staff and faculty that will experience more than one hour of echo planar imaging (EPI) per month must have a base line hearing test and another annually as long as they are experiencing more than one hour of echo planar imaging (EPI) per month. Reports will be sent to the Director for Human Resource files.
Policy 2: Designated Eating/Drinking Areas
It is the policy of the Center for MR Research to provide guidelines for the consumption of food and drink by the staff on work premises.
The only areas designated for food is the staff lounge and Conference Room.
As a courtesy, beverages should be limited to areas away from the patients, physicians or visitors. In addition, beverages are not permitted in the labs or scanning areas.
Policy 3: Dress Code
To assure professional appearance and instill patient confidence, the following dress code will be mandatory for all Center for MR Research personnel.
No staff member should be working in a patient care area without some type of hospital/professional attire. All staff members should report in clean, wrinkle free attire.
The following are not permitted to be worn while on duty: colored denim attire to include trousers, dresses, skirts, shirts/blouses, and overalls.
Designated support staff members are not required to wear lab coat and include computer programmers and the secretary.
A current UIC identification card should be displayed in compliance with UICMC policy.
Policy 4: Pregnant MR Staff
It is the policy of the Center for MR Research to provide pregnant staff with information in the form of procedural guidelines during the pregnancy period.
1. When a staff member who works in the Center for MR Research becomes pregnant, she must notify the Director or designated supervisor immediately when pregnancy is suspected or verified.
2. The staff member will be given a copy of her job description to take to her physician for evaluation to verify that she is able to perform the physical duties as specified. The physician’s response must be received within two to four weeks of notification of pregnancy to the department. If the physician’s response is not returned by the requested time, the staff member will be placed on unpaid leave of absence.
3. Once pregnancy is suspected, pregnant staff members (R.N., R.T.) are advised not to remain in the scanner room during the scanning. The technologist may operate the technologist console, film the exam or monitor the patient from the control room and enter the magnet room to position the patient in the imaging system, administer contrast/medication or evaluate patient’s condition as needed when scanning is off.
Policy 5: Unplanned Absence
It is the policy of the Center for MR Research to provide guidelines for staff members to report time off from duty for unanticipated reasons.
When reporting time off, the staff member must call in or email as soon as possible prior to the start of his/her work shift. This procedure should be followed for every day of absence. For absences of more than three days, staff must provide a doctor’s statement if time off is to be claimed as due to illness. The policies of the University of Illinois at Chicago will apply to all staff members.
For an extended illness, the Director or his appointee may adjust the frequency of the calls consistent with individual circumstances.
Policy 6: Planned Absence
It is the policy of the Center for MR Research to provide guidelines for staff members to schedule absences such that the functioning of the Center will be minimally impacted by staffing levels.
A completed request form (see http://chicago.medicine.uic.edu/research/cmrr/documentation_and_tools) will be completed and submitted to the Director for approval at least four weeks (30) calendar days before the absence will begin and at least an email forty-eight hours before the absence will begin. A face–to-face reminder of the pending absence would be appreciated so that any activities requiring immediate action can be completed prior to the absence.
All University of Illinois at Chicago Human Resource policies will be followed by the Center for MR Research.
Policy 7: Closing the Center
It is the policy of the Center for MR Research to provide guidelines for staff members to secure the building at end of the workday and on holidays. PROCEDURE Staff should not close the garage door separating CMRR from OCC before 5:30 pm unless you are the last person onsite and are leaving before 5:30 pm. This will allow easier access for custodians to clean CMRR. All faculty, staff and students should turn off all lights before leaving for the day.